WHAT challenges are you facing within your organization when converting paper documents into digital formats?
WHAT challenges are you facing within your organization when converting paper documents into digital formats?
Incorrect data entry (financial values, dates, names, etc.)
Time wasted by different employees duplicating data entry.
Integrity of the image and image quality can degrade over time.
Incorrect data entry (financial values, dates, names, etc.)
Time wasted by different employees duplicating data entry.
Integrity of the image and image quality can degrade over time.
SCANNING VS DIGITIZING
What's the difference?
SCANNING VS DIGITIZING
What's the difference?
VS
Scanning is like taking a picture of a paper documents for distribution, usually resulting in file formats such as PDF.
Digitizing captures the information (dates, names, financial data, etc.) on the page and allows it to be integrated into digital workflows for reference.
Scanning is like taking a picture of a paper documents for distribution, usually resulting in file formats such as PDF.
VS
Digitizing captures the information (dates, names, financial data, etc.) on the page and allows it to be integrated into digital workflows for reference.
Digitizing can help expedite information flow between employees and departments.
Digitizing can help expedite information flow between employees and departments.
COMMON FORMS OF PAPER INFORMATION CONVERTED TO DIGITAL
COMMON FORMS OF PAPER INFORMATION CONVERTED TO DIGITAL
- Expenses and Receipts
- Human Resources Information
- Signed Contracts
- Invoices
- Shipments
- Expenses and Receipts
- Human Resources Information
- Signed Contracts
- Invoices
- Shipments
Typically information flows into one department in paper form and out to the other department in digital form.
Typically information flows into one department in paper form and out to the other department in digital form.
Customer signs paper contract. It's then sent to legal for approval, then to finance for execution / billing.
Sales collects expenses in paper form, then makes a copy, and sends to accounting for proper posting and approval.
For product registration, customers are required to sign off and accept terms and conditions. The information is scanned in, digitized, and sent to a SharePoint server or Google Drive where those that have been given access can retreive information as needed.
DOCUMENT CAPTURE AND DISTRIBUTION SOLUTIONS
DOCUMENT CAPTURE AND DISTRIBUTION SOLUTIONS
Document Capture and Distribution Solutions from Canon can help streamline workflows by digitizing data and distributing to a variety of destinations or back end systems. Plus, Canon's Document Capture and Distribution Solutions can be scaled to fit within each customer environment depending on what's needed.
* Standard on imageRUNNER ADVANCE MFPs.
Document Capture and Distribution Solutions from Canon can help solve common problems and pain points in your document workflow, helping to increase productivity with streamlined, automated processes.
Document Capture and Distribution Solutions from Canon can help solve common problems and pain points in your document workflow, helping to increase productivity with streamlined, automated processes.
Canon and imageRUNNER are registered trademarks of Canon Inc. in the United States and may also be registered trademarks or trademarks in other countries. All other referenced product names and marks are trademarks of their respective owners. All images and effects are simulated. Specifications and availability subject to change without notice.
© 2020 Canon U.S.A., Inc. All Rights Reserved. Reproduction in whole or in part without permission is prohibited.